communication

Why it’s not Always Good to Have All the Answers

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It’s nice to have the answer to a question or problem.  But what happens when we think we have all the answers to every question, and that our answers are better than everyone else’s?

Here are 5 dangers of thinking we have all the answers:

  1. We won’t gain new skills and experience. When we think we have all the answers, we aren’t open to trying new approaches to solving problems.  This keeps us from gaining new skills that come from new experiences.
  2. Our problem solving skills will not improve. If we already know the answer to every question, we won’t have opportunity to exercise our problem solving skills.  Instead, we’ll continue to simply rely on our own limited knowledge and miss the challenge of considering new methods to solve a problem.
  3. We won’t be able to collaborate with or leverage the knowledge of others. If think we know everything, we won’t seek assistance from others, or avail ourselves to the knowledge and experience they have.  This limits our exposure to new thoughts and ideas that we may have never heard or considered.
  4. We are not likely to attract or keep good thinkers on our teams. Good thinkers don’t want to be around people that have all the answers, because good thinkers like to think and share ideas. If we have all the answers, the good thinkers around us will go elsewhere; and take their good thinking with them.
  5. We’ll never create anything bigger than ourselves. If we rely only on what we know and our limited answers, we waste opportunities to collaborate with others in order to create something that is much bigger than ourselves.  How can we possibly create something bigger than ourselves if we only rely on our own limited knowledge?

Don’t get me wrong, its’ good to have answers to questions and problems, and when we have answers, we should share them with others.  However, I think it’s foolish to assume that we are possible of having ALL the answers to EVERY problem or question.

If, in the very rare case, we do indeed have all the answers to every question or problem we encounter, that is probably a good indication we need to step out of our comfort zone and do something else.

Let Others Go First

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So what do you do when you’re in a meeting or a conversation with someone, and each of you has something important to say or share?  Do you start talking over each other until one participant gives up and lets the other continue?  Do you minimize the other person’s position or topic and stress the importance yours until they finally “realizes” that they need to be quiet and consider themselves “blessed” to be hearing your thoughts and opinions?  No, those are bad suggestions.

Instead, I would suggest that you let the other person go first.

It’s tough, waiting to share a great idea or information with others.  Especially when it’s something you’ve put a lot of time and thought into.  You’re excited by the work you’ve done and want to share it with others.  However, it’s important to realize the other person is just as eager to share their idea with you.

Here’s why I suggest letting the other person go first:  If you go first, they won’t really be listening to you, because they will be preoccupied waiting for an opportunity to share their thought.  For me, I’d rather let someone go first and have their full attention as I go second.

Here some suggestions to keep in mind when letting someone go first:

  • Jot down what you want to share so you don’t forget.
  • Invite the other person to go first by saying something like, “I’ve got a thought on this, but I’d like to hear your take first. What do you think?”
  • Actually listen to what they say.  If you fake it, and just pretend to listen, they’ll know, and you can expect likewise when it’s your turn.
  • Ask for feedback or clarification you might need on what they said.
  • When it’s you turn, point out any similarities or places where your thoughts intersect with the other person’s.

Letting the other person go first doesn’t guarantee that you’ll have their undivided attention, but at least you’ll increase the likelihood of having it.  And if they are totally checked out or disinterested in what you’re saying, that’s a strong signal as to their potential involvement or support for your idea, which is good to know, because you can then look for others to share your idea with who would be more supportive.

Ultimately, others go first is about paving the way for better communication with others, and increasing the probability of being heard by others, as well as hearing them.

So give it a try in the weeks ahead.  When you have the opportunity, let someone else go first and see what happens.  My hunch is that not only will more of your ideas get heard, the other person will appreciate the respect you showed them by letting them go first, and listening to what they said.

Before You Respond Negatively…

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Have you ever received a negative or unkind email from a friend or family member?  I’m talking about from people who don’t normally send emails like that.

My wife and other members of her family received an email from one of her siblings recently, expressing their displeasure over how a current family situation is being handled.  The sibling’s email expressed blame and disappointment at family members and was not well received.

It would be so easy to let emotion take the lead, and respond negatively to this email. However, all that usually proves to do is make the situation worse.

I’ve written in a previous blog that there is a space between a stimulus (like a negative email) and our response to it.  I think this is some important to remember, especially when we may be feeling emotionally charged or fired up by a stimulus.

As I was talking to my wife about the email, I began wondering caused them to send the email.  What was the reason?  I wondered what they were dealing with that caused them to send the email.  Perhaps the family situation was causing the sibling to feel:

  • Fear
  • Regret
  • Anger
  • Hopelessness
  • Shame
  • Helplessness
  • Frustration
  • Guilt

Maybe I’m wrong, but I would guess that most negative emails are sent, not because the sender is a jerk, but because the sender is feeling one or more of the emotions above.  Perhaps even some additional emotions not listed.  I certainly think this is the case with my wife’s sibling. As I look at the email from this angle, it’s easy to see the sender, not as a jerk, but as a hurting human being.

The next time you receive a negative email, phone message, or any other form of communication, try to look past what’s being said and see if you can determine why it was delivered.  What is the sender dealing with?  Are there certain feelings and emotions in play?  Are they struggling, hurting, or making a poor attempt express a thought our concern?

Avoid the desire to be negative and lash out in return.  You just may save a relationship.

Filling in the Blanks

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I’m currently reading a very interesting book by Cleveland Clinic’s Customer Experience Officer James Merlino, MD titled, “Service Fanatics:  How to Build Superior Patient Experience the Cleveland Clinic Way”.  In the book, Dr. Merlino discusses the different aspects of providing a quality experience for the clinic’s patients.  One section that I found particularly interesting was the reality that when patients lack information, they tend to fill in the blanks.

Dr. Merlino talks about how a patient that has been admitted to a hospital most likely has all day to lay there and think almost exclusively about their condition and the illness or injury that ails them.  Their condition is likely the “big thing” on their mind, causing them to think about how it may affect their future, what could go wrong, or a host of other concerns.

As a result, patients are eager for information from doctors and other care givers about their condition and in the absence of information from their caregivers, patients start to fill in the blanks for themselves.  If the patient had a test that the doctor ordered, and they haven’t received the results from their doctor shortly thereafter, they may start to wonder whether the doctor has received the results or whether the results showed something bad that the doctor isn’t telling them or a whole host of other, usually negative, scenarios.

This got me thinking, although I’m not a doctor, have I ever caused someone to fill in the blanks because they were waiting for a response from me regarding a topic that was extremely urgent or important to them?  I’m sure I have.  I’m also reminded that what may seem normal, routine, or of low priority to one person may be totally new uncharted and even scary territory for someone else.

As we’re going through life and setting our priorities at work, home, and in our communities, let’s be aware of those we’re interacting with and scenarios they’re facing.  If they’re facing something critical and need information from us, let’s provide it quickly.  If we can’t provide it quickly, let’s at least keep people informed on our progress, so they’re not left to fill in the blanks.

What’s the Outcome We’re Expecting

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Have you ever hopped in the car with somewhere important to go and just found yourself driving around and never making it to the destination?  It may be somewhere we’ve been multiple times, or it may be somewhere we’ve never been before.  Regardless, when we get in the car and start the engine, we usually know where it is we would like to go, so our probability of getting to our destination is quite high.

What about a meeting, appointment, or important phone conversation?  How many times do we begin one without really knowing or specifying what a successful outcome looks like, leaving others in attendance to think to themselves, “Where is this going”?  I think the best way to avoid this scenario is to ask the people in attendance for their expectations.

Business consultant Ray Edwards addressed this in a recent podcast (time remaining 6:03), and I thought his insight was significant.  At the beginning of any call he has with a client he asks, “So that we get the most out of this call, what’s the most important thing that needs to happen on this call?”

What a great question to ask!  This question is applicable not only for phone calls, but also for meetings and appointments.  The question allows everyone in attendance to know the desired outcome the appointment was created to achieve, as well as creating a framework to keep the appointment on task.  I’ve already asked this question once this week, prior to a scheduled meeting, and found the insight I received enabled me to better participate.

If you find that your meetings, appointments or important phone conversations lack direction or a specific outcome, try doing one of the following before the meeting:

  • Describe to the attendees the desired outcome of the appointment. This is most applicable if you scheduled the appointment.  It lets everyone know why they are there.
  • Ask attendees if there is any specific outcome they need from the appointment.

Asking this simple question, or stating a desired outcome at the beginning of an appointment, will bring focus and efficiency that may otherwise not be present.  Not only will your appointments be more successful, those in attendance will appreciate being asked what is important to them.

All I’ve got is a 5

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Imagine you need change for a 10 dollar bill (USD).  You ask someone next to you if they have change for a 10, to which they reply, “All I’ve got is a 5”.  That’s not what you want to hear.  You want change for a 10, not a 5.  You may get frustrated or upset because the other person doesn’t have change for a 10, but the reality is, that the most this person can give you is a 5.

It can be like that in your relationships with those closest to you, especially with family.

Picture an interaction rating scale ranging from 1 to 10, with 1 being the worst possible interaction (yelling, fighting, abusive language, a lack of caring or interest in you) and 10 being the best interaction imaginable (kind words of love and affirmation, good spirited laughter, and an appreciation of your presence).

Now envision going to a family event where you’ll encounter a family member whose interactions usually come in around a 3 or 4, with the occasional rare 5.  Perhaps it’s a parent, a spouse, a child, sibling, or grandparent.  If this person is someone close to you, you may find yourself hoping, even expecting, that this time your interaction will be closer to a 9, maybe even a 10!  Perhaps this time, they’ll speak kindly to you and finally tell you how much they love and appreciate you.

This expectation is unfair to the person you are interacting with.  If, on their best day, they are only capable of giving you a level 5 interaction, and you’re expecting a 10, you are not only setting yourself up for disappointment, you are setting them up for failure.

Here’s something to try at your next family get-together this holiday season.  Instead of starting from the place of expecting a level 10 interaction, consider what the person is capable of offering, and adjust your expectations accordingly.  If the best they can offer is a 6, set your expectations at a 4 or 5.  They just might surprise you with a 6.  Wouldn’t it be better to be surprised by a 6 when you were expecting a 4, than to be disappointed by a 6, when you were expecting a 10 that was never going to happen?

It’s worth mentioning that if interactions are always on lower end of the scale, you should consider putting some healthy boundaries in place, which may involve drastically reducing, or even eliminating, your interactions with this person.

We can choose to have unrealistically high expectations of certain people and set ourselves up for disappointment, or we can lower our expectations to realistic levels that other person can achieve.

Just remember, we can never get change for a 10 from someone who only has a 5.

An Opportunity to Practice

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When I think of someone practicing, I think of a golfer going to the driving range, or in musician dedicating time to practice with their chosen instrument.  But what if you want to work on your human relations and communications skills, or develop some personal habits to live a healthier lifestyle?  How do you practice those skills?

Suppose I told you that you could practice skills like these during the course of your day, without setting aside a specific time to do so.  Interested?  Read on.

Every day we have untold opportunity’s to practice a behavior or develop a habit, simply by actively seeking out opportunity’s to do so.  For example:

  • Do you have a co-worker you struggle to communicate with? See every interaction with that person as a practice session to try a new techniques or method and improve your communication skills.
  • Are you trying to overcome shyness? Look for opportunities to practice overcoming shyness by starting up a conversation with a new person each day, or simply up start by saying “hello” to someone new.
  • What if you’re trying to lose weight or eat healthier? Look at each meal, snack, or craving as an opportunity to practice a healthy alternative.

What personal skills that you’re trying to develop would benefit from more practice?  Have you identified it?  Good!  How look for opportunities in your everyday routine to practice those skills.  However, if you really want to speed up your progress, seek out multiple opportunities every day.

Once you start looking, you’ll find numerous opportunities to practice the habits and behaviors you want to improve.  Before you know it, you’ll find yourself more competent and growing ever-closer to becoming the person you strive to be.

Choose the Real Thing Instead of a Cheap Imitation

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If cost were no issue, which would you rather have:

  • An authentic Rolex or a cheap knock off
  • The Hope diamond or a rhinestone
  • An authentic painting by Rembrandt or an imitation

We all want the real thing instead of a cheap imitation, right?  Then why do we so willingly exchange real, authentic, in-person interactions with those closest to us, for a cheap imitation of social media and electronic communication with people who aren’t even there?

Before we go any further, let me just say that I am not against social media, e-mail, texting, or any other form of electronic communication.  I use many of them myself, and think they are great tools for communicating and staying connected.  However, I do think they are a barrier to communication when we use these tools while in the presence of our loved ones, taking our attention away from them, in order to observe the lives of other people that aren’t even present.

We’ve all seen the couple or group setting together at a restaurant or public place, where someone in the party has their face buried in their smart phone, totally ignoring everyone around them.  They obviously think enough of the person or people they’re with to be seen in public together.  Yet the smart phone appears to be more interesting, more important, than the people they are physically present with.

What kind of message does this send to the people we’re with when we consciously choose to interrupt our interaction with them in order to answer the slightest noise or vibration from our smart phone?  Does this make them feel valued, appreciated, respected, or loved?  Perhaps, but I doubt it.

One of my greatest experiences of someone showing me value and respect was early in my career, before smart phones were even popular.  I was new in my position and needed guidance from Anne, an expert in her department who was in high demand as a senior talent at our organization.  I scheduled some time on her calendar and was sitting in her office as she was explaining how our systems and applications work.  During our meeting her phone rang, but Anne didn’t budge.  Normally, people in our organization would have just answered the phone, regardless of whether someone was sitting in their office, so I was kind of expecting her to do likewise.  After a couple of rings I said, “Did you want to get that?”  Her answer blew me away.  Still ignoring the ringing phone, she said, “No.  I’m talking with you right now.”

I can’t remember a time since then in my professional career when I have felt more acknowledged, valued, and appreciated than Anne made me feel that day, all by simply giving me her uninterrupted attention.

Is there someone in your life who would love to feel valued and appreciated by the gift of your uninterrupted attention?  Starting today, look for opportunities to unplug from the grid momentarily and simply enjoy being in the presence, the uninterrupted presence, of those you love and care for.  Choose the genuine, authentic experience of being an active participant who is focused on the person or people that are present with you, instead of settling for a cheap imitation of being a virtual spectator to someone else’s life who isn’t even there.  The people you’re with will notice.  Your actions will tell them that you value and care enough about them to give them your undivided attention.

What a great gift to give to others… as well as to receive.

How Will it Affect Them

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Have you ever had something that you wanted to do that you knew would cause stress or anxiety to someone close to you?  What did you do?  How did you make a decision in light of the other person’s anxiety?

I was listening to a podcast this week where a married couple was talking about life stuff and sharing some recent examples from their own marriage.  One of the spouses was planning on getting a tattoo, while the other was really anxious and struggling with the decision, hoping their spouse would not go through with it.  The struggling spouse realized that it was not their decision to make and acknowledged that they had no right to tell their spouse not to get the tattoo.  The spouse getting the tattoo also agreed that it was their decision alone to make.

What struck me about the spouse getting the tattoo was how they didn’t seem have any concern for the anxiety or concerns of their partner.  There didn’t appear to be any consideration given to struggle and stress their other-half was having, and the message that was indirectly communicated multiple times was, “you’re just going to have to deal with it.”

I’m not saying that we need to make all of our decisions based on what other people think.  That would be ridiculous.  However, when we know in advance that our decisions will have a negative impact on those closest to us; I think it warrants some extra thought on our end, and certainly some honest discussion with each other.

Those closest to us are close for a reason.  They’re important to us. We like being around them.  We love them.

When faced with a decision that could negatively impact a loved one, be sure to spend the necessary amount of time communicating, which is both talking AND listening, so you know exactly where they’re coming from.  Based on the feedback you get, and the importance of what you’re considering, you’ll be able to make a decision that, although it may still cause the other person stress and anxiety, will communicate that you wanted and considered their point of view as part of your decision making process.

Reach Out and Renew a Connection

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A few weeks ago I learned about a new professional field that focuses specifically on customers’ experience within an organization or business.  I was excited to discover this new field and eager to learn more about it and how I could become a part of it.

Through my research I found that a previous colleague from many years ago was currently working and active in this new customer experience field.  Since I was eager to learn more about this field, I thought I’d cause something to happened and reach out to them and see if they’d be interested in talking to me about their current position and the customer experience work they do.

I’m so glad I reached out to them!  We me t for lunch and spent over an hour and a half talking about customer experience, their role in the industry, and where it is heading in the future.  I got to ask a ton of questions and gained some valuable insight as well as suggestions for getting the field myself.  In addition I got to reconnect with someone over a common interest.  It was a great experience.

It’s so easy to avoid reaching out to others and asking for help, suggestions, or guidance.  However, doing so robs us of opportunities to build connections with others, which is actually fun to do.

Do you know anyone you haven’t talked to in a while who has experience, skills, or insights that you’d like to learn more about?  If so, don’t hesitate to reach out to them and make an appointment to talk with them over lunch, coffee, or any other event or venue that is conducive to conversation.  You’ll not only benefit from what they share with you, you’ll probably make the other person’s day b showing an interest in what they do.

Don’t wait.  Reconnect with someone today.